Business & Growth

Clinic revenue and accounting in Egypt

Reception's cashbook, replaced

See the money: per day, per doctor, per branch, and what's really left

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Revenue this week

0EGP

Best day: Thu

0EGP

16K
8K
0
  • 8,400
  • 11,200
  • 9,600
  • 12,800
  • 10,400
  • 14,200
SatSunMonTueWedThu

The same week, sliced three ways. Illustrative numbers.

The problem

Reception writes visits in a paper cashbook. The accountant reads it end of month. Half the entries are illegible, some are missing, the drawer never matches the book, and the doctor has no idea what the clinic actually made until 45 days later.

Revenue & Finance

Finance is the byproduct of running the clinic on Docistra. Every payment recorded at the desk lands in the Revenue tab with the patient, the discount, the insurance part and the payment method. Expenses go in once, by category and branch, as one-time or repeating every week, month, quarter or year, and dental lab orders, stock received and doctor share payouts are added as expenses by themselves.

Today's revenue

1,300EGP

  • Mona A.

    500 EGP

    Dr. Sara · Consultation

    Cash

  • Karim T.

    800 EGP

    Dr. Ahmed · Ultrasound

    Card

Each payment lands in the Revenue tab as it's recorded

Income statement

The Income statement turns that into profit. Revenue by source (visits and procedures, treatment plans, session packages), then direct costs (labs, supplies, doctor shares) and running costs (rent, salaries, ads), then gross profit, net profit and the net margin. Every line sits next to the previous period with the change, revenue by doctor sits under it, a by-branch view shows up when you have more than one, and the whole statement downloads as CSV for the accountant.

Income statement

Net profit

95,000EGP

Net margin

36%Before 34%

LineThis periodBeforeChange
  • Visits and procedures182,000168,000+8%
  • Treatment plans (dental)64,00058,000+10%
  • Session packages18,00021,000-14%
  • Revenue264,000247,000+7%
  • Direct costs71,00066,000+8%
  • Gross profit193,000181,000+7%
  • Running costs98,00097,000+1%
  • Net profit95,00084,000+13%

Pick a branch; every line next to the period before. Illustrative numbers.

Cash flow and the cash count

The Cash flow tab is the money that actually moved: in from patients, wallet deposits and insurers, out for expenses and refunds, split by cash, card, InstaPay and transfer, day by day. When an insurer pays, record it and Owed by insurers goes down. Turn on the cash count and End the day asks reception what's in the drawer without showing them what should be there; if it comes up short, everyone who sees Finance gets an alert. The income statement, cash flow and cash count are on the Team plan and up.

End the day?

Reception

Count it yourself and type the total. Managers see any difference.

Cash flow

Cash

7,850

Card

2,300

InstaPay

1,600

The count shows here once the day is ended

End the day, then try typing 7850

Inside

  • Revenue for any period, after discounts, with the insurance part and method on every payment
  • Expenses by category and branch, one-time or repeating
  • Income statement: revenue by source, direct and running costs, gross and net profit, margin
  • Every line compared with the previous period, downloadable as CSV
  • Revenue by doctor, and by branch when you have more than one
  • Cash flow by cash, card, InstaPay and transfer, day by day
  • Insurer payments count as cash in and lower Owed by insurers
  • Blind cash count at End the day, with an alert when the drawer is short
  • Salaries stay with the owner unless they choose to show them

Who this is for

A

Solo doctor doing their own numbers

Open Finance, pick this month, see what came in and what went out. No spreadsheet, no call to the accountant.

B

Multi-doctor clinic paying doctor shares

Revenue by doctor shows who brought in what, and doctor share payouts land as a direct cost, so the net profit is what's left after the doctors are paid.

C

Clinic working with insurers

Insurers pay weeks late. The statement shows how much revenue was billed to insurers and what they still owe; when the transfer arrives, record it on Cash flow and Owed by insurers drops.

Common questions

Can I send the numbers to my accountant?

Yes. The income statement and the day-by-day cash flow each download as CSV, ready for a spreadsheet.

Does reception see the clinic's profit?

No. Finance opens only for roles with See Finance, and only the owner can give that. Reception still takes payments, and the cash count at End the day is blind: they type what they counted and Docistra does the comparison.

How do I split revenue between the clinic and the doctor?

Give each doctor a fee plan in Payroll: fixed, per visit or procedure, a percentage, or tiers. What you pay them is recorded under Doctor shares, a direct cost in the income statement.

Is all of this on every plan?

Revenue, expenses and the other Finance tabs are on every plan. The Income statement, Cash flow and the cash count at End the day are on the Team plan and up.

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